Council Meeting

That the minutes for the public meetings held on: - Monday, November 17, 2025; - Tuesday, November 25, 2025; and - Wednesday, November 26, 2025 be adopted as presented.

That Community Services Committee Report No. 2025-14 relating to: Trout Lake Official Plan Amendment and Zoning By-Law Amendment be adopted as presented. Community Services Committee Report No. 2025-14 December 9, 2025 To The Council Of The Corporation Of The City Of North Bay Your Worship and Councillors: The Community Services Committee presents Report No. CS 2025-14 and recommends: “That Council adopt: the Official Plan Amendment to implement the updated Official Plan policies related to Trout Lake and its major inflowing streams, as detailed in Appendix ‘A’ to Report to Council CSBU-2025-070 by Adam Curran and Beverley Hillier dated November 3, 2025; and the Zoning By-law Amendment to implement the Zoning By-law regulations related to Trout Lake and its major inflowing streams, as detailed in Appendix ‘B’ to Report to Council, CSBU-2025-070 by Adam Curran and Beverley Hillier dated November 3, 2025.” All of which is respectfully submitted.

That General Government Committee Report No. 2025-18 relating to: - Waste Management By-Law User Fees be adopted as presented. General Government Committee Report No. 2025-18 December 9, 2025 To The Council Of The Corporation Of The City Of North Bay Your Worship and Councillors: The General Government Committee presents Report No. GG 2025-18 and recommends: “That Council authorize the City Clerk to amend the Waste Management User Fee By-Law 2010-108 pursuant to the recommendations set out in Report to Council IO-2025-11 dated September 29, 2025 from Karin Pratte.” All of which is respectfully submitted.

That Infrastructure and Operations Committee Report No. 2025-04 relating to: - 2026 Water and Wastewater Operating Budget be adopted as presented. Infrastructure and Operations Committee Report No. 2025-04 December 9, 2025 To The Council Of The Corporation Of The City Of North Bay Your Worship and Councillors: The Infrastructure and Operations Committee presents Report No. IO 2025-04 and recommends: "That Council: approve the 2026 Water and Wastewater Operating Budget in the net amount of $28,988,461 as per attached Appendix “A.” authorize the transfer of $317,746 from reserve 99580R – Water Treatment Surcharge to reserve 99576R - Water Operating Reserve. authorize the transfer of $1,000,000 from reserve 99522R - Water Systems Completed Capital Reserve to reserve 99576R - Water Operating Reserve; and authorize the transfer of $300,000 from 99575R - Sanitary Sewer Completed Capital Reserve to reserve 99577R - Sanitary Sewer Operating Reserve.” All of which is respectfully submitted https://northbay.escribemeetings.com/CM_Dec09_2025/eSCRIBE%20Documents/eSCRIBE%20Raw%20Attachments/19/Appendix%20A%20to%20IOCR%202025-04.pdf

That General Government Committee Report No. 2025-19 relating to: - 2026 Water and Wastewater Calculated Rates be adopted as presented. General Government Committee Report No. 2025-19 December 9, 2025 To The Council Of The Corporation Of The City Of North Bay Your Worship and Councillors: The General Government Committee presents Report No. 2025-19 and recommends: “That: In accordance with Provincial Legislation and the City’s Sustainable Financial Plan for Water and Wastewater Systems approved by Council, the current policy of recovering all Water and Wastewater operating, capital and financial costs from user rates be maintained; the Water and Wastewater Calculated Rates, as calculated on a 40% Fixed/60% Variable methodology, be approved by Council effective January 1st, 2026, and that a by-law be presented to Council for three (3) readings on December 9th, 2025; and Council continue to support the residential low-flow toilet replacement rebate program, and maintain the per account limit at two (2) toilets until such time as the $100,000 initial program funding is spent.” All of which is respectfully submitted.

That General Government Committee Report No. 2025-20 relating to: - Corporate Asset Management Plan 2025 be adopted as presented. General Government Committee Report No. 2025-20 December 9, 2025 To The Council Of The Corporation Of The City Of North Bay Your Worship and Councillors: The General Government Committee presents Report No. GG 2025-20 and recommends: “That: Council approve the 2025 Asset Management Plan in accordance with Ontario Regulation 588/17; and the 2025 Asset Management Plan be posted on the City’s website and the Ministry of Municipal Affairs and Housing be advised.” All of which is respectfully submitted.

That Community Services Committee Report No. 2025-15 relating to: - Zoning By-Law Amendment by Goodridge Goulet Planning & Surveying Ltd. on behalf of Robert Steele – 594 Hardy Street be adopted as presented. Community Services Committee Report No. 2025-15 December 9, 2025 To The Council Of The Corporation Of The City Of North Bay Your Worship and Councillors: The Community Services Committee presents Report No. CS 2025-15 and recommends: “That Council approve the proposed Zoning By-Law Amendment by Goodridge Goulet Planning & Surveying Ltd. on behalf of the property owner, Robert Steele – 594 Hardy Street in the City of North Bay, to rezone the property from a “Residential Sixth Density Special No.128 (R6 Sp.128)” zone to an amended “Residential Sixth Density Special No.128 (R6 Sp.128)” zone for the property legally described in Appendix A to Report to Council No. CSBU 2025-077 from Peter Carello dated November 26, 2025.” All of which is respectfully submitted.

That Community Services Committee Report No. 2025-16 relating to: - Zoning By-Law Amendment by Goodridge Goulet Planning & Surveying Ltd. on behalf of 2804612 Ontario Inc. – 340 Lansdowne Avenue be adopted as presented. Community Services Committee Report No. 2025-16 December 9, 2025 To The Council Of The Corporation Of The City Of North Bay Your Worship and Councillors: The Community Services Committee presents Report No. CS 2025-16 and recommends: “That Council approve the proposed Zoning By-Law Amendment by Goodridge Goulet Planning and Surveying Ltd. on behalf of the property owner, 2804612 Ontario Inc., for the property located at 340 Lansdowne Avenue in the City of North Bay to rezone the property from a “Residential Multiple Second Density Special No.46 (RM2 Sp.46)” zone to a “Residential Fifth Density Special (R5 Sp.)” zone for the property legally described in Appendix A to Report to Council No. CSBU 2025-078 dated November 27, 2025 from Peter Carello.” All of which is respectfully submitted.

That the proposed Zoning By-Law Amendment application on behalf of Roger Bailey – 863 First Avenue East be received and

That Council: receive the Closed Meeting Investigation Report from Tony E. Fleming, C.S., Acting Closed Meeting Investigator dated November 10, 2025, for information purposes; and implement the two (2) recommendations set out in Mr. Fleming’s report that: all matters going into closed session contain a brief description of the matter to provide enough information so that a member of the public can have an idea of what’s being discussed, but not so much information as to defeat the purpose of going into closed session; and Council and relevant staff obtain training in relation to closed meeting sessions. The City has retained Aird and Berlis to provide Council and relevant staff training on closed sessions at a Council Education Session scheduled for January 13, 2026. Record of Vote Upon the Request of Councillor Lowery: Yeas: Councillors Lowery, Mitchell, King, Mayne, Mallah, Gardiner, Inch, Deputy Mayor Horsfield. Nays: Nil

That Council receive and file the November 2025 Procurement Award Update, as set out in Report to Council CORP 2025-124 dated November 28, 2025 from Lori Jackson.

That : Council authorize the Mayor and City Clerk to execute Amendment 2 to the Contribution Agreement with His Majesty the King in Right of Canada, as represented by the Minister of National Defence, through the Department of National Defence regarding PFAS environmental remediation at the Jack Garland Airport as outlined in Report to Council No. IO 2025-018 dated November 28, 2025 from Karin Pratte; Council acknowledge the funding commitment to be added to the 2026 Capital Budget and Forecast Plan; and An execution By-Law be brought forward for three (3) readings at the December 9 th , 2025, Council Meeting.

That: Council authorize the Mayor and City Clerk to execute the Contribution Agreement with His Majesty the King in Right of Canada, as represented by the Minister of National Defence, through the Department of National Defence regarding pilot testing and design of PFAS treatment at the North Bay Drinking Water Treatment Plant as outlined in Report to Council No. IO 2025-017; Council authorize the transfer of funds as outlined in Report to Council No. IO 2025-017 dated November 28, 2025 from Karin Pratte; and an execution By-Law be brought forward to the Regular Meeting of Council on December 9 th , 2025.

That the following by-laws be read a first, second, third time and passed: By-Law No. 2025-102 to establish 2026 Rates and Charges for the Supply of Water and Wastewater Distribution for Domestic, Commercial and Manufacturing Use. By-Law No 2025-104 to rezone certain lands on Hardy Street (Robert Steele - 594 Hardy Street). By-Law No.2025-105 to rezone certain lands on Lansdowne Avenue (2804612 Ontario Inc. - 340 Lansdowne Avenue). By-Law No. 2025-106 to amend By-Law No. 2010-108, as amended, (Waste Management By-Law - Schedule "A"). By-Law No.2025-109 to adopt the City of North Bay's Tree Canopy and Natural Vegetation Policy.

No. 2025-107 Official Plan Amendment #40 - Trout Lake Policy. By-Law No. 2025-108 to amend By-Law No. 2015-30, to amend policies within the Trout Lake Influence Area within the City of North Bay.

No. 2025-110 to authorize the execution of a Contribution Agreement with His Majesty the King in Right of Canada re: PFAS Treatment at the North Bay Water Treatment Plant. By-Law No. 2025-111 to authorize the execution of a Contribution Agreement with His Majesty the King in Right of Canada, as represented by the Minister of National Defence re Amendment No. 2 to the Contribution Agreement re PFAS at the North Bay Jack Garland Airport.

That Council adjourn in-camera pursuant to section 239.(2) of the Municipal Act, 2001 , as amended at 7:30 p.m. for the following reasons: Item #10.2, being a proposed lease of land by the municipality; and Item #10.3, being a personal matter about an identifiable individual - recruitment.

That Council reconvene at 7:43 p.m.

That Council authorize the Chief Administrative Officer and the City Clerk to execute a (1) one-year land lease with Clean Green Beautiful North Bay & District Inc. for a portion of City owned lands at 580 Algonquin Avenue, more particularly described as Plan 23, Part Lots 5 to 7, 23 and 24, Part of Cedar Street and Reference Plan 36R-12732, being Parts 32, 34 and 43, and Reference Plan 36R-11392, being Part 1.

That Council confirms the appointment of Shannon Saucier to the position of Chief Financial Officer and Treasure effective December 10, 2025; and That the City Clerk be directed to bring forward the appointment by-law.

That the following by-law be read a first, second, third time and passed: By-Law No. 2025-112 to appoint the Treasurer/Chief Financial Officer.

That the following by-law be read a first, second, third time and passed: By-Law No. 2025-100 to confirm proceedings of the Regular Meeting of Council held on December 9, 2025.

That this Regular Meeting of Council do now adjourn at 7:45 p.m.